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Clerk: Mrs C Godfrey |
Bishopthorpe Village Hall Main Street Bishopthorpe YO23 2RB |
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Tel. 01904 709015 |
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Email bpcclerk@aol.com |
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25 January 2021
To all members of the Parish Council
You are hereby summoned to attend a virtual meeting of Bishopthorpe Parish Council (on Zoom), on Tuesday 24th November 2020 for the purpose of transacting the business as detailed in the following agenda.
To all members of the Public
You may join the meeting from the following link:
https://us02web.zoom.us/j/84801809706?pwd=b2E0U21XUWFwTW1PWklLM3MvM29xUT09
Meeting ID: 848 0180 9706
Passcode: 206963
Or by phone on one of the following numbers:
0203 901 7895 United Kingdom
or
0131 460 1196 United Kingdom
Clerk, Bishopthorpe Parish Council
AGENDA
The next meeting of the Parish Council will be held by virtual media (Zoom) on Tuesday 24th November 2020.
The Planning Committee – Meeting to be held 6.45 pm, before full Parish Council meeting at 7pm.
1
Recording of meeting
– The right to record,
film and to broadcast meetings of Bishopthorpe Parish Council, its
committees, sub committees and any joint committees is established
under the Openness of Local Government Regulations 2014.
Bishopthorpe Parish Council is committed to being open and
transparent in the way it conducts its decision making and
therefore such recording is permitted under the lawful direction of
Bishopthorpe Parish Council. Full rules for recording are available
from the Clerk and those people recording any meeting will be
deemed to have accepted them whether they have read them or not.
All recording must be undertaken in an obvious way and the wishes
of any members of the public who do not want to be recorded must be
respected. All persons recording the meeting are reminded
that the ‘Public Participation’ period at the beginning
of the meeting is not part of the formal meeting.
2 Apologies for absence(including notice if potentially leaving part way through the meeting)
3 Declarations of Interest. At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.
4 Minutes of Meeting 20th October 2020.
5 Consideration of Planning Mattersand recommendations of the Planning Group.
5.1 Notice of Applications Received
5.1.1 1 Ferry Lane. Crown reduce Horse Chestnut tree by 20%; crown clean one Lime tree, remove lower branches from one Lime tree – protected by Tree Preservation Order number 7/1980. 20/02023/Tree Preservation Order.
5.1.2 Kinellan, 33 Acaster Lane. Two storey side and rear extension and part conversion of existing garage into living accommodation. 20/02107/FUL
5.1.3 9 Newlands Road. Crown reduce Oak Tree by 20% and thin by 15%; crown reduce Ash Tree by 30% protected by Tree Preservation Order Number 7/1991. 20/02192/Tree Preservation Order
5.1.4 Pickersgill Consultancy & Planning, Garth Mews, Sim Balk Lane. Internal and external alterations in conjunction with change of use from offices to dwelling house and including single storey front and rear extensions, reconfiguration of existing internal walls and erection of detached garage. 20/02139/LBC
5.1.5 Pickersgill Consultancy & Planning, Garth Mews, Sim Balk Lane. Change of use from E (office) to C3 (dwelling house), including single storey front and rear extensions and erection of detached garage. 20/02150/FUL
5.1.6 35 Keble Park South. Single storey rear extension; re-roof existing rear extension and partial conversion of garage into habitable space. 20/02181/FUL
5.2 Notice of Decisions Given (Parish Council decisions are highlighted in red)
5.2.1 Lyndhurst, 27 Sim Balk Lane. Single storey rear extension, alterations to entrance on front elevation, dormer to rear, three rooflights and replacement windows throughout. 20/01580/FUL. (No objection) Approved
5.2.2 The Orchard, 21 Main Street. Erection of detached open garage. 20/01712/FUL. (No objection) Approved
5.2.3 22 Myrtle Avenue. Two storey side and single storey rear extensions following demolition of garage. 20/1599/FUL. (No objection) Approved
5.2.4 Bracken Lodge, 10 Main Street. Re-pollard willow tree one metre below old pollard heads – tree works in a Conservation Area. 20/01908/Tree Conservation Area. No Objection Approved
5.2.5 47 Keble Park South. Extension and alterations to existing flat roofed two storey side projection to extend this forward and put a pitched roof over the flat roof, single storey front extensions and 2.2m high wall to link house to the existing garage. 20/01680/FUL. No objection Approved
5.2.6 10 School Lane. Single storey front extension. 20/1709/FUL (No Objection) Approved
5.2.7 Barbank House, 1 Croft Court. Re-pollard willow tree one metre below old pollard heads – tree works in a conservation Area. 20/01911/Tree Conservation Area. (No Objection) Approved
5.2.8 5 Acaster Lane. Crown lift Sycamore up to six metres from ground level – protected by Tree Preservation Order – number 7/1980. 20/01935/Tree Preservation Order. (No Objection). Approved
5.2.9 The Palace, Bishopthorpe Road. Pollard two willow trees at five metres; prune formative oak tree in a Conservation Area. 20/01892/Tree Conservation Area. (No Objection). Approved
5.3 Large Householder Extension Notifications
5.3.1 None
5.4 Other Planning Matters
5.4.1 ‘Thinking of York from the Villages’ – update Cllr. George
6 Services
6.1 Village Hall Management Committee
6.1.1 Management Committee Report – update Cllr. Grabowski
6.1.2 Caretaker’s Contract – update Cllr. Grabowski
6.1.3 Heating system overhaul – update Cllr Mrs Thornton
6.1.4 Front door key return request – update
6.1.5 Annual one-day closure of car park
6.2 Sports and Leisure Management Report
6.2.1 Management Committee Report – update Cllr Nicholls
6.2.2 Email from Perry Chopra of iRama World
6.2.3 Cricket scoreboard box
6.3 Finance Committee
6.3.1 Committee Report – update Cllr. Harrison
6.3.2 Resignation of Internal Auditor
6.4 Field 84, Riverside and Footpaths Working Party
6.4.1 Update – update Cllr. Jemison
6.5 Youth Support and Children’s Recreation
6.5.1 Monthly park inspection update
6.5.2 Quotes for additional loose-fill – update Cllr. Harrison
6.6 Allotments
6.6.1 Monthly Report – Cllr. George
6.7 Senior Citizens Support, Vernon House and Accessibility Issues
6.7.1 Monthly Report – Cllr. Mrs Green
6.7.2 Email from Omega Befriending Services
6.8 Web Page Management
6.8.1 Monthly Report – Cllr. Mrs Conley
6.8.2 Parish Council web site construction – update
6.9 Bishopthorpe Library
6.9.1 Monthly Report – update Cllr. Mrs Conley
6.10 Environmental and Sustainability
6.10.1 Monthly Report – Cllr. Mrs Conley
6.10.2 Invitation to public event (on the 4th November via zoom) for the Bishopthorpe flood alleviation scheme & query regarding signage sites (emailed to all 26/10)
6.11 Community Emergency Planning
6.11.1 Committee Report – update Cllr Nicholls
6.12 Bishopthorpe Orchard
6.12.1 Update – update Cllr. Mrs Green
7 Financial Transactions
7.1 Payments to Approve
7.1.1 Cheque / Direct Debit Payments
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Amounts paid |
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Monthly direct debit to E-On Sports Pavilion Electricity (TBC) |
0.00 |
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Monthly direct debit to E-On Village Hall Electricity |
100.85 |
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Monthly direct debit to E-On Village Hall Gas |
203.00 |
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The Renewable Energy Co. Vernon House Electricity |
50.24 |
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Total Amount paid |
£354.09 |
7.1.2 On- Line banking payments
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Amounts paid |
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Clerk’s Salary |
700.00 |
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Clerk’s Expenses- (2021 Desk Diary £10.99, Replacement colour cartridges £24.00) |
34.99 |
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Village Hall Facilities Manager |
437.50 |
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Village Hall Facilities Manager expenses |
0.00 |
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C Julie Bradley - Vernon House Caretaker |
250.00 |
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C Julie Bradley - Vernon House Caretaker expenses – hand sanitisers |
5.67 |
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Carol Henk – Sports Pavilion cleaning |
150.00 |
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Carol Henk – Sports Pavilion cleaning expenses |
0.00 |
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Andrew’s Garden Services – cut lawns in Play Area 11/7 to 29/9 |
460.00 |
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Sports Turf Services Ltd – Grass cuts to Ferry Lane sports field |
268.80 |
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Yorkshire Plumbing Ltd – leak at Sports Pavilion |
240.99 |
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YLCA – Course fees 11/8/20 Planning System Cllr. George |
22.50 |
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Refund of allotment fee (paid twice) to Sarah Mason |
14.00 |
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Allied Westminster – Village Hall annual insurance |
1,972.56 |
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YLCA – Course fees 22/10 Planning Cllr. Mrs Green |
22.50 |
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Dennis King Electrical Ltd – PAT testing of Sports Pavilion |
164.10 |
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Business Stream – water charges for Acaster Lane allotments |
0.50 |
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Backhouse Environmental Services – mole removal sports field |
74.15 |
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Business Stream – Sports Pavilion water charges |
141.60 |
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Business Stream – Village Hall water charges |
112.37 |
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Business Stream – Appleton Road allotments water charges |
153.45 |
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Business Stream – Vernon House water charges |
6.35 |
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City of York Council - waste collection Village Hall |
60.56 |
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Andy Powell – Sensory Garden gate opening / closing 23/10 to 26/11 |
105.00 |
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Sports Turf Services – Grass cuts to Ferry Lane sports field |
134.40 |
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Ainsty Garden Services – cricket grass cuts 14/7 to 3/11 & perimeter tidy |
680.00 |
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Cllr. Mrs Green – Expenses, ‘Happy to Chat’ bench sign & laminating pouches |
19.99 |
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Rebecca Clark – 6 months payment – Play Area gate |
357.00 |
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On-line payment total |
6,588.98 |
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Payment Total |
£6,943.07 |
7.2
Income
Receipts
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Allotments – Late payments |
38.00 |
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Village Hall Booking – Bacs payment, Slimming World |
65.00 |
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Village Hall Management Committee – (61) Cheque from Let’s Dance |
340.00 |
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Income Total |
£443.00 |
8 School Governors
8.1 Infant School – update Cllr. Grabowski
8.2 Junior School – update Cllr. Mrs Green
9 Parish Council Young Person of the Year Award and Community Spirit Award
9.1 Committee Report
10 Pinfold
10.1 Committee Report – update Cllr. Mrs Gajewicz
11 Sensory Garden
11.1 Committee Report – update Cllr. Mrs Gajewicz
11.2 Mosaic repairs – update Cllr. Mrs Gajewicz
11.3 Christmas Tree
12 Police Liaison
12.1 Ward Manager’s Report
13 Local Council Association
13.1 Yorkshire Local Councils Association – Update Cllr. Harrison
13.2 Weekly Covid 19 updates from the City Council
13.3
Code of
Conduct – further consultation by the Committee for Standards
in Public Life
(CSPL)
13.4 White Rose Updates
13.5 Training E-Bulletin 13 November
14 Highway Matters
14.1 None
15 Correspondence
15.1 City of York Council not covered elsewhere
15.1.1 Update on restructure of Local Government in York and North Yorkshire
15.2 Others
15.2.1 OCAY Newsletter - October 2020 – emailed to all 22/10
15.2.2 Offer of a £100 donation – Christmas lights at 54 Main Street
16 Ward Committee
16.1 Update
17 Any other business, which the Chairman consider urgent under the Local Government Act 1972
18 Date and time of next meeting Tuesday 19th January 2021 at 7.00pm.
19 Payments to Authorise November 2020
19.1.1 Cheque / Direct Debit Payments
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Amounts paid |
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Monthly direct debit to E-On Sports Pavilion Electricity (TBC) |
0.00 |
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Monthly direct debit to E-On Village Hall Electricity |
100.85 |
|
Monthly direct debit to E-On Village Hall Gas |
203.00 |
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The Renewable Energy Co. Vernon House Electricity |
50.24 |
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|
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Total Amount paid |
£354.09 |
19.1.2 On- Line banking payments
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Amounts paid |
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|
|
|
|
Clerk’s Salary |
700.00 |
|
Clerk’s Expenses- (2021 Desk Diary £10.99, Replacement colour cartridges £24.00) |
34.99 |
|
Village Hall Facilities Manager |
437.50 |
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Village Hall Facilities Manager expenses |
0.00 |
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C Julie Bradley - Vernon House Caretaker |
250.00 |
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C Julie Bradley - Vernon House Caretaker expenses – hand sanitisers |
5.67 |
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Carol Henk – Sports Pavilion cleaning |
150.00 |
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Carol Henk – Sports Pavilion cleaning expenses |
0.00 |
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Andrew’s Garden Services – cut lawns in Play Area 11/7 to 29/9 |
460.00 |
|
Sports Turf Services Ltd – Grass cuts to Ferry Lane sports field |
268.80 |
|
Yorkshire Plumbing Ltd – leak at Sports Pavilion |
240.99 |
|
YLCA – Course fees 11/8/20 Planning System Cllr. George |
22.50 |
|
Refund of allotment fee (paid twice) to Sarah Mason |
14.00 |
|
Allied Westminster – Village Hall annual insurance |
1,972.56 |
|
YLCA – Course fees 22/10 Planning Cllr. Mrs Green |
22.50 |
|
Dennis King Electrical Ltd – PAT testing of Sports Pavilion |
164.10 |
|
Business Stream – water charges for Acaster Lane allotments |
0.50 |
|
Backhouse Environmental Services – mole removal sports field |
74.15 |
|
Business Stream – Sports Pavilion water charges |
141.60 |
|
Business Stream – Village Hall water charges |
112.37 |
|
Business Stream – Appleton Road allotments water charges |
153.45 |
|
Business Stream – Vernon House water charges |
6.35 |
|
City of York Council - waste collection Village Hall |
60.56 |
|
Andy Powell – Sensory Garden gate opening / closing 23/10 to 26/11 |
105.00 |
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Sports Turf Services – Grass cuts to Ferry Lane sports field |
134.40 |
|
Ainsty Garden Services – cricket grass cuts 14/7 to 3/11 & perimeter tidy |
680.00 |
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Cllr. Mrs Green – Expenses, ‘Happy to Chat’ bench sign & laminating pouches |
19.99 |
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Rebecca Clark – 6 months payment – Play Area gate |
357.00 |
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On-line payment total |
6,588.98 |
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Payment Total |
£6,943.07 |
Bank Account checked by
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